University Relations

Community Engagement Scholars Program:

Logging Engagement Hours

Students are responsible for carefully tracking and recording your community-engagement hours and for providing descriptions of the activities. Hours will be verified by your community organization supervisor online.

Hourly logs are kept on our secure Web site. Hours should be submitted as they are completed, but no less than once at the end of each semester.

—Fall Semester: December 21
—Winter Break / Spring Semester: May 16
—Summer Hours: September 14

How To Submit Hours Online

  1. Log in to our secure system at

  2. Start a position. Each time you start a new community work position, you'll need to start a record of that position online. Click "positions," then "start a new position.

  3. Search for your organization. Use our database of over 300 organizations to find yours. If your organization is not listed in our system, you'll need to enter general information for the organization, your supervisor, and a short description of your position.

  4. Submit your position info.

  5. After submitting your position, you'll receive an email stating whether your position has been accepted. If your position is accepted, you may begin logging hours online. If it is rejected, you'll receive an additional email from Scholars Program staff.

  6. Once accepted, track your hours online. When you log in, go to "manage hours," then click "view, add, and submit hours." Here, you'll also be able to start a new timesheet each month.

  7. Each time you enter hours, choose whether they're "unlimited" or "restricted" hours.

  8. Remember to create a new position for each kind of community service work you do.

  9. At the end of each month, submit your hours. To submit your hours, just click the "submit" button in the "view, add, and submit" section. Your hours will then be reviewed by your supervisor, and given the official stamp of approval by the Scholars Program coordinator.

The Scholars Program staff will monitor submitted activities, reserving the right to reject those which do not fit the parameters of the program.